Build quotes you can stand behind
Reuse catalogue items and work-type templates, review your costs and margins, and create clear customer quotations.
SmartEstimate by Besteld
Quote with confidence.
Invoice with less admin.
Bring estimates, quotations and invoices together in one cloud-based workflow. Work from your own material and labour costs, keep job information organised and produce professional customer documents.
For sole traders, contractors, specialist suppliers and small service businesses.
SmartEstimate / estimate builderExample data
Real application screen · fictional company and example figures
View larger product screens ↗
Quote with confidenceInvoice as work progressesAccess records across devicesKeep business information together
Why SmartEstimate
Less time on paperwork.
More time on the job.
SmartEstimate helps you work from consistent figures, keep track of what has been billed and present your business professionally.
Bill in a way that fits the work
Issue full, deposit, partial or percentage-based invoices instead of rebuilding your quotation each time.
Keep your paperwork consistent
Generate branded quotation and invoice PDFs for download, with a record of documents issued.
Access your work across devices
Use a browser to access shared company information rather than managing separate copies of estimates.
Make teamwork easier
Support up to five named users working with the same company records, subject to your subscription.
Know what has been invoiced
Review invoices and payments, with quotation billing summaries available in the updated invoice workflow.
Our first product
From estimate
to quotation and invoice.
Build estimates from your own catalogue, reuse work-type templates and review costs before producing a customer quotation. Then invoice the full quotation, a deposit or a stage of the job.
Spend less time piecing together paperwork, and more time reviewing the details that matter.
Request a demo ↗01
Your catalogue, organised
Maintain product information and prices in one place. Use the built-in internet search to find products, review the details and add them to your catalogue for future estimates.
02
A useful starting point
Save and retrieve templates by work type, then adapt them to the job in front of you.
03
Review before issuing
Keep a clear record of quotation reviews and approvals before issuing customer documents.
04
From approved to issued
Generate and download approved PDFs and keep issue history. Share downloaded documents using your preferred email application.
Ask us about the current release, setup requirements and the right workflow for your business.
A simpler way through
From first figures
to a finished quotation.
Start with the essentials.
Choose your products, adapt a work-type template and build up the estimate.
Get the details right.
Send the draft through approval before generating the final quotation.
Make it professional.
Download the approved PDF and send it to your customer using your preferred email application.
Practical estimating tools
From dimensions
to material quantities.
Construction calculators cover brick and block walls, foundations and concrete, roofing, flooring, decorating and plasterboard.
Enter dimensions and your own prices, then transfer calculated materials into the current draft estimate.
Explore the screen ↗Quantity estimates require checking against the job specification and supplier coverage.
Construction calculatorsExample screen
See the output
One estimate.
Two clear documents.
A customer quotation for the selling price. A separate internal estimate for costs, suppliers and pricing analysis.
Explore sample documents created in SmartEstimate using fictional company and customer details.
Customer quotation
Project scope, selling price, VAT, payment terms and an acceptance section. Internal costs and margins stay in the internal estimate.
Internal estimate
Material and labour costs, overheads, contingency, margin and supplier information for internal review.
Estimating workbook
A separate editable template showing cost build-up and pricing formulas. Its example project differs from the PDF demonstration above.
Download Excel templateExample data only. PDFs are draft documents, not approved quotations or offers. Company details are configurable; ask about current branding options.
Invoicing
Invoice the whole job.
Or the next stage.
Turn quotation values into invoices that fit how you bill: in full, as a fixed deposit or partial amount, by percentage, or by percentage job completion.
Keep the paperwork connected.
SmartEstimate supports full quotation invoicing, fixed deposits and partial invoices, percentage-based invoicing and invoicing based on percentage job completion. You can also invoice selected quotation items where item selling prices exist. Sequential invoice references, an invoice register and issue confirmations are included, alongside an initial version of company-branded invoice PDFs.
See invoicing in a demo ↗SmartEstimate subscriptions
Find the right fit
for your business.
Whether you prepare estimates yourself or work with a small team, we can help you choose a suitable setup.
14-day free trial available for both subscription options, followed by your chosen monthly or annual plan.
Introductory offer: 50% off
Start your subscription by 31 December 2026 to receive 50% off your initial subscription term: one month on monthly billing or one year on annual billing. Subsequent renewals are charged at the full price. All prices exclude VAT; VAT will be added. Your discounted total will be confirmed before payment.
Renewals require a new payment; we send reminders and do not automatically charge you. Read the draft subscription terms.
Both plans include a 14-day free trial. Contact us to get started.
Before you get started
A few useful answers.
Can I use my own catalogue and prices?
Yes. Maintain your own items, costs, units and suppliers, import a CSV or Excel list, or use the catalogue’s internet search to find products to add. Review product specifications, units and current supplier prices before using them in an estimate.
What documents can I produce?
Customer quotation PDFs, separate internal estimate PDFs, estimating Excel exports and an initial version of company-branded invoice PDFs. The downloadable samples above demonstrate estimates and quotations.
Can I invoice deposits or part of a quotation?
Yes. Invoicing includes full quotation values, fixed deposits and partial amounts, percentage-based invoices, and percentage job-completion invoices. You can also invoice selected quotation items where item selling prices exist. Sequential invoice references, an invoice register and issue confirmations are included.
Can documents use my company details?
The issuing company name and contact details are configurable. Ask us about logo support and the current document layout before choosing your setup.
Can I use SmartEstimate on different devices?
Yes. SmartEstimate is cloud-based and accessible through a browser on a computer, tablet or phone with an internet connection. Ask us about the number of named users included with your plan.
What are the subscription prices?
Individual costs £14.99 per month or £149.99 per year for one named user. Small Business costs £29.99 per month or £299.99 per year for up to five active named users. All prices exclude VAT. Start by 31 December 2026 for 50% off your first monthly or annual term; subsequent renewals are at full price.
Where are my records and PDFs stored?
Structured estimates, invoices, payment records, company settings and issue-time document data are stored in a centrally hosted database, with company records kept separate. PDFs are generated on demand for download to your own computers or servers; Besteld does not permanently store the generated PDF files.
Can I replace a team member?
Team access supports named users. Ask us about the currently available administrator controls for changing your team.
What happens if I cancel or do not renew?
Your subscription terms explain the paid-through period, any grace period and subsequent access to existing records. Please review the current terms before subscribing.
Beyond estimates
Small improvements.
A better working day.
Have a process that takes longer than it should? Let’s look at what could be simpler.
Excel automation
Discuss ways to reduce repetitive spreadsheet tasks, combine information and simplify everyday updates.
Reporting tools
Explore clearer reports and practical tools for reviewing the information your business relies on.
Bespoke business tools
Talk through a specific workflow and identify whether a focused software tool could help.
The thinking behind Besteld
Useful by design.
Simple by intention.
Besteld is built around a straightforward idea: business tools should make everyday work easier to manage.
Our focus is practical software, spreadsheet automation and clear reporting. We start with the task, understand the process and look for a sensible way to improve it.
Smart tools. Simply done.Let’s make work simpler
See how it fits
your business.
Tell us what you estimate and how you work. We can walk through SmartEstimate using an example relevant to your business.
Email us, or send your enquiry using this form. Please do not include passwords, payment details or sensitive information.